Electronic Board Meetings
(Adopted 1/18/20, Revised 3/6/21)
The chair (usually the president) will develop the time frame for the electronic board meeting [e-meeting] and announce it to board members at least 14 days in advance. If necessary, the schedule can be changed. A quorum of the board must participate. The chair will send out the details about how to participate including links. Board members using computers should make sure their video and mic are turned on. Others may attend by telephone only.
The chair will send an initial Meeting Announcement message to the board not less than 5 days prior to the starting date of the meeting, along with a packet of documents or a link to the documents on the website. The packet must include the minutes, the treasurer’s report, any committee reports, and the local League reports. The agenda items requiring discussion and a possible vote will be numbered. All agenda items requiring discussion and/or a vote must be posted at this time. Explanatory material should be included if needed.
The meeting will proceed in accord with Robert’s Rules of Order under the direction of the chair. The chair must recognize each speaker; it is very important that only one person speak at a time.
Minutes of the meeting will be prepared by the secretary. In the minutes, discussion will be summarized and motions and votes listed under the corresponding agenda items, regardless of the order in which discussion, motions, and votes actually occurred.